CapLinked review
Published pricing, a public API and deal controls for smaller transactions.
Key facts
- Software type
- Virtual data room
- Company
- Founded 2010, based in United States
- Hosting model
- Cloud
- Pricing model
- Flat monthly plan
- Starting price
- $299 a month
- Try before buying
- Free trial available
- Security reports
- SOC 2
- Features listed
- 7 of 12 tracked, 5 of 6 deal controls
- Vendor positioning
- M&A, API, SMB, asset sales
Overview
CapLinked, founded in 2010 in the United States, publishes pricing from $299 a month with a free trial. Its listed features include a Q&A module, audit trail, watermarking, single sign-on, a mobile app, two-factor login, bulk upload and document rights.
It holds SOC 2 but no ISO 27001, and lists no redaction, public API or AI tools.
Typical buyer: Asset sales and smaller M&A processes where a published price and single sign-on matter.
How CapLinked scores
A fit score of 7.4 puts CapLinked at rank 11 of 18. It scores above the directory average on deal workflow coverage, pricing transparency, and below it on security controls, admin and guest experience, ai and automation, integrations and it fit. Weights come from the scoring methodology.
CapLinked: score by criterion
Deal workflow
CapLinked lists 5 of the six deal controls we track. A Q&A module is listed, so buyer questions can run inside the room.
- Q&A workflow
- Listed Buyers post questions inside the room; the seller routes, answers and publishes them with a full record. (13 of 18 platforms list it.)
- Activity log
- Listed A log of who opened, downloaded or printed which file and when, exportable for the deal record. (18 of 18 platforms list it.)
- Viewer watermarks
- Listed Each page carries the viewer name, email or time, so a leaked copy points back to its source. (18 of 18 platforms list it.)
- In-app redaction
- Not listed Black out personal data or privileged passages inside the room instead of re-uploading edited files. (7 of 18 platforms list it.)
- File-level access rights
- Listed Per-file control over view, print and download, sometimes with view-only or expiring access. (15 of 18 platforms list it.)
- Bulk import
- Listed Drag whole folder trees into the room with structure and numbering kept. (17 of 18 platforms list it.)
Security and compliance
CapLinked lists SOC 2. No ISO 27001 certificate is listed in our facts file. Security controls score 7.5 against a directory average of 8.6.
- Viewer watermarks
- Listed Each page carries the viewer name, email or time, so a leaked copy points back to its source.
- File-level access rights
- Listed Per-file control over view, print and download, sometimes with view-only or expiring access.
- In-app redaction
- Not listed Black out personal data or privileged passages inside the room instead of re-uploading edited files.
- 2-step verification
- Listed A second login step (code or app) for admins and guests.
Request the current SOC 2 report or ISO certificate under NDA and read the scope and exceptions sections. Data residency and sub-processors are not in our facts file; ask the vendor.
Integrations, mobile and AI
Integrations and IT fit scores 4.5; AI and automation scores 5.5. No AI features are listed for CapLinked in our facts file.
- SSO sign-in
- Not listed Staff log in with company credentials through an identity provider (SAML or OpenID Connect).
- Developer API
- Listed A documented interface for creating rooms, syncing users and pulling activity into your own systems.
- Built-in e-signing
- Not listed Sign NDAs, consents or closing documents without leaving the platform.
- iOS or Android app
- Not listed A native iOS or Android app, beyond the mobile browser view most rooms offer.
- AI assistance
- Not listed Machine assistance listed by the vendor, such as auto-indexing, summaries, document search or Q&A help.
Pros and cons
Pros
- Single sign-on and a mobile app listed.
- Published monthly price and a free trial.
- Q&A module included.
Cons and gaps to check
- No AI features listed.
- No redaction or public API listed.
- SOC 2 only.
Setup and administration
Self-serve; SSO helps teams whose IT requires company logins.
A short checklist for the trial room or the demo call, ideally using a folder of your real files:
- Check SSO setup on your plan.
- Confirm plan limits on users and storage.
- Plan redaction outside the room.
- Add a coworker to a test guest group and have them report back exactly which folders appear.
- Pull the activity export and look for per-person entries for opening, downloading and printing.
For the full process, see the data room setup guide.
CapLinked pricing
CapLinked publishes a flat entry plan. Bigger rooms usually move to a higher tier, so the figures scale the entry price by room size. All figures are indicative USD; confirm with the provider.
| Room size | Scope | A month | Six months | Basis |
|---|---|---|---|---|
| Focused room | One counterparty, a few thousand pages, light Q&A | $299 | $1,794 | Scaled published plan |
| Competitive process | Three to ten bidders, structured Q&A, staged access | $478 | $2,868 | Scaled published plan |
| Large or cross-border | Many bidders, heavy Q&A, translation, long term | $777 | $4,662 | Scaled published plan |
CapLinked: six months plus a two-month overrun
Estimate your own room
Compare all 18 platforms in the pricing guide and calculator.
Where CapLinked ranks by solution
Each solution page re-weights the six criteria for one kind of work. Positions out of 18.
CapLinked: score and position on each solution page
CapLinked alternatives
The closest platforms by positioning, type and score.
| Platform | Type | Fit score | Entry | Lists that CapLinked does not | |
|---|---|---|---|---|---|
 SecureDocs | Virtual data room | 7.5 | $250/mo | Built-in e-signing | Profile |
 Firmex | Virtual data room | 7.5 | Quote | In-app redaction | Profile |
 SmartRoom | Virtual data room | 7.2 | Quote | In-app redaction | Profile |
 Intralinks | Virtual data room | 7.7 | Quote | In-app redaction, SSO sign-in | Profile |
Summary. Asset sales and smaller M&A processes where a published price and single sign-on matter.
Visit CapLinkedCapLinked: common questions
Does CapLinked support single sign-on?
Yes, our facts file lists single sign-on for CapLinked, which is uncommon among data rooms with a published price.
How much does CapLinked cost?
CapLinked publishes pricing from $299 a month. Larger rooms or more users cost more. Prices are indicative; confirm with the provider.
Does CapLinked have AI features?
No AI capability is recorded for CapLinked in our facts file. If AI matters to your process, get the vendor to confirm in writing what exists today.
What security certifications does CapLinked have?
CapLinked lists SOC 2, and two-factor login is listed as a feature. Request the current report or certificate and read its scope section.
Can CapLinked run a multi-bidder process?
CapLinked lists 5 of the six deal controls we track, including a Q&A module. Not listed: in-app redaction. Check how those would be handled before a competitive process.