ShareVault review
IP and life sciences focus with document rights and a public API.
Key facts
- Software type
- Virtual data room
- Company
- Founded 2003, based in United States
- Hosting model
- Cloud
- Pricing model
- Quote per project
- Starting price
- Quote on request
- Try before buying
- Free trial available
- Security reports
- SOC 2, ISO 27001
- Features listed
- 6 of 12 tracked, 5 of 6 deal controls
- Vendor positioning
- life sciences, IP, security, licensing
Overview
ShareVault, founded in 2003 in the United States, is often used for licensing and life sciences work. Its listed features include a Q&A module, audit trail, watermarking, document rights, a public API and two-factor login, with SOC 2 and ISO 27001.
It does not list redaction, single sign-on, bulk upload or AI tools. Pricing is by quote with a free trial.
Typical buyer: Biotech, licensing and IP transactions where document rights control is central.
How ShareVault scores
A fit score of 7.1 puts ShareVault at rank 13 of 18. It scores above the directory average on deal workflow coverage, security controls, and below it on admin and guest experience, pricing transparency, ai and automation, integrations and it fit. Weights come from the scoring methodology.
ShareVault: score by criterion
Deal workflow
ShareVault lists 5 of the six deal controls we track. A Q&A module is listed, so buyer questions can run inside the room.
- Q&A workflow
- Listed Buyers post questions inside the room; the seller routes, answers and publishes them with a full record. (13 of 18 platforms list it.)
- Activity log
- Listed A log of who opened, downloaded or printed which file and when, exportable for the deal record. (18 of 18 platforms list it.)
- Viewer watermarks
- Listed Each page carries the viewer name, email or time, so a leaked copy points back to its source. (18 of 18 platforms list it.)
- In-app redaction
- Not listed Black out personal data or privileged passages inside the room instead of re-uploading edited files. (7 of 18 platforms list it.)
- File-level access rights
- Listed Per-file control over view, print and download, sometimes with view-only or expiring access. (15 of 18 platforms list it.)
- Bulk import
- Listed Drag whole folder trees into the room with structure and numbering kept. (17 of 18 platforms list it.)
Security and compliance
ShareVault lists SOC 2, ISO 27001. ISO 27001 certification is listed. Security controls score 9.2 against a directory average of 8.6.
- Viewer watermarks
- Listed Each page carries the viewer name, email or time, so a leaked copy points back to its source.
- File-level access rights
- Listed Per-file control over view, print and download, sometimes with view-only or expiring access.
- In-app redaction
- Not listed Black out personal data or privileged passages inside the room instead of re-uploading edited files.
- 2-step verification
- Not listed A second login step (code or app) for admins and guests.
Request the current SOC 2 report or ISO certificate under NDA and read the scope and exceptions sections. Data residency and sub-processors are not in our facts file; ask the vendor.
Integrations, mobile and AI
Integrations and IT fit scores 4.5; AI and automation scores 4.5. No AI features are listed for ShareVault in our facts file.
- SSO sign-in
- Listed Staff log in with company credentials through an identity provider (SAML or OpenID Connect).
- Developer API
- Not listed A documented interface for creating rooms, syncing users and pulling activity into your own systems.
- Built-in e-signing
- Not listed Sign NDAs, consents or closing documents without leaving the platform.
- iOS or Android app
- Not listed A native iOS or Android app, beyond the mobile browser view most rooms offer.
- AI assistance
- Not listed Machine assistance listed by the vendor, such as auto-indexing, summaries, document search or Q&A help.
Pros and cons
Pros
- Document rights control and watermarking.
- Public API listed.
- Free trial alongside quote pricing.
Cons and gaps to check
- No AI features listed.
- No bulk upload or redaction listed.
- Lower ease-of-use rating in our inputs.
Setup and administration
Trial available; production pricing by quote.
A short checklist for the trial room or the demo call, ideally using a folder of your real files:
- Check upload workflow for large folder trees.
- Confirm rights management options per file.
- Ask about AI plans.
- Add a coworker to a test guest group and have them report back exactly which folders appear.
- Pull the activity export and look for per-person entries for opening, downloading and printing.
For the full process, see the data room setup guide.
ShareVault pricing
ShareVault prices per project, so the figures below are our market estimates for each room size, not vendor prices. All figures are indicative USD; confirm with the provider.
| Room size | Scope | A month | Six months | Basis |
|---|---|---|---|---|
| Focused room | One counterparty, a few thousand pages, light Q&A | $1,450 | $8,700 | Market estimate |
| Competitive process | Three to ten bidders, structured Q&A, staged access | $3,650 | $21,900 | Market estimate |
| Large or cross-border | Many bidders, heavy Q&A, translation, long term | $8,750 | $52,500 | Market estimate |
ShareVault: six months plus a two-month overrun
Estimate your own room
Compare all 18 platforms in the pricing guide and calculator.
Where ShareVault ranks by solution
Each solution page re-weights the six criteria for one kind of work. Positions out of 18.
ShareVault: score and position on each solution page
ShareVault alternatives
The closest platforms by positioning, type and score.
| Platform | Type | Fit score | Entry | Lists that ShareVault does not | |
|---|---|---|---|---|---|
 SmartRoom | Virtual data room | 7.2 | Quote | In-app redaction, 2-step verification | Profile |
 Intralinks | Virtual data room | 7.7 | Quote | In-app redaction, 2-step verification | Profile |
 DealRoom | Virtual data room | 7.1 | Quote | 2-step verification | Profile |
 CapLinked | Virtual data room | 7.4 | $299/mo | Developer API, 2-step verification | Profile |
Ellty vs ShareVault (modern deal room versus IP-focused room)
Summary. Biotech, licensing and IP transactions where document rights control is central.
Visit ShareVaultShareVault: common questions
Is ShareVault suited to life sciences?
Its tags in our facts file include life sciences, IP and licensing, and it lists document rights control and watermarking, which matter for those deals.
How much does ShareVault cost?
ShareVault does not publish a price; it quotes per project. For a competitive process our market band is roughly $1,800 to $5,500 a month, which is an estimate, not a vendor price. Confirm with the provider.
Does ShareVault have AI features?
No AI capability is recorded for ShareVault in our facts file. If AI matters to your process, get the vendor to confirm in writing what exists today.
What security certifications does ShareVault have?
ShareVault lists SOC 2, ISO 27001. Request the current report or certificate and read its scope section.
Can ShareVault run a multi-bidder process?
ShareVault lists 5 of the six deal controls we track, including a Q&A module. Not listed: in-app redaction. Check how those would be handled before a competitive process.